Estimating Administrator

Xcel Mechanical Systems is seeking an entry-level Office Administrator capable of providing professional and increasingly progressive support to our project Estimating Team.

The ideal candidate has a minimum of a bachelor’s degree in any discipline; demonstrated interest in learning more about the construction industry; is a versatile team player; and possesses excellent verbal and written communication skills. Xcel Mechanical Systems is located in Gardena, CA – about 10 miles from the beach, from LAX, and from Downtown Los Angeles. You will join Xcel Mechanical as it enters its 20th-year in business; a time in which our company is being recognized as one of the largest mechanical and plumbing contractors in California and one of the safest in the United States.

Administrative Responsibilities

  • Schedule meetings and presentations
  • Become familiar with construction-related, project management software platforms
  • Locate, download, print, scan and manage updated project drawings
  • Become familiar with General Contracting partner websites and bid contacts
  • Collect, disseminate, respond to and track Invitations to Bid (ITBs) for new project proposals
  • Brief Estimating Team on upcoming bid opportunities
  • Maintain Job Walk calendar, coordinate coverage
  • Enter outbound proposal data into company’s Bid Tracking software platform
  • Assist in tracking and reporting proposal status, wins and losses
  • Provide related and ongoing support to our Estimating Team


  • Entry-level, recent college grads will be considered
  • Proficient with Microsoft Office tools (Outlook, Word, Excel, PowerPoint)
  • Experience working in the contracting industry a plus

Key Characteristics

  • Professional appearance and demeanor
  • Excellent verbal and written communication skills
  • Strong attention to detail; ability to achieve thoroughness and accuracy on all assigned tasks
  • Strong time management skills; able to prioritize competing tasks to meet critical deadlines
  • Flexible. Adaptable. Positive attitude. Team Player.

About Us

Xcel Mechanical Systems is an award-winning engineering and construction firm specializing in commercial HVAC, plumbing, and process piping systems. Building owners, property managers, and general contractors trust us to deliver cost-effective, dependable solutions that make buildings more comfortable, energy efficient and easier to manage. For more information, please visit our website.