Project Administrator

The Project Administrator provides business-critical administrative support to the company’s Project Management, Project Engineering, Field Operations and Safety teams, while also providing occasional support to other company departments. Ideal candidates will recognize this position as a gateway to promoting into an Assistant Project Engineer or Project Engineer role with Xcel Mechanical Systems.

Key Responsibilities
• Provide administrative support to the Project Management, Project Engineering, Field Operations and Safety teams
• Download, print, scan and manage project drawings
• Create job-start binders for large projects; maintain project information and specifications
• Prepare and maintain project binders for Field Foremen
• Prepare submittals and O&M books
• Become familiar with construction-related, project management software platforms
• Maintain organized digital filling system
• Coordinate field force identification badging process
• Team Safety: Assist Safety Director with new-hire presentations, materials, training; maintain safety certification database
• Fleet Safety: Run DMV reports to ensure that company drivers maintain safe driving records

• Recent college grads will be considered
• Proficient with Microsoft Office tools: Outlook/Word/Excel
• Experience working in the contracting industry a plus
• Previous administrative experience a plus

Key Characteristics
• Professional demeanor
• Excellent verbal and written communication skills
• Strong attention to detail; ability to achieve thoroughness and accuracy on assigned tasks
• Strong time management skills
• Able to prioritize competing tasks to meet critical deadlines
• Flexible. Adaptable. Positive attitude. Team Player.

To apply, e-mail your resume to:careers@xcelmech.com